First Meeting, Edinburgh 15-16 February 1999
Attendance: Alan Borthwick, George MacKenzie, Rob Mildren, John Shaw, NAS; Amanda Elsinghorst, Jaap Kloosterman, IISG; Göran Kristiansson, Björn Lindh, Per-Gunnar Ottosson, RA; Ishbel Barnes, SCAN; Peter Horsman, Chris Kitching, external experts; Gerhard Heine, DG XIII; Tim Harris, EVA; Stuart Harper, Electrum Multimedia Ltd.
1. Project Outline
George MacKenzie gave a presentation of the 8 constituent workpackages:
WP2 Finding Aid Concordance
WP3 Audit of IT Systems
WP4 Strategies of Integrating Technical Approaches
WP5 Analysis of Archival and Technical Solutions
WP6 Development of Prototype Interface for Internet Access
WP8 Management and Organisation
WP1 and WP2 are grouped together, as are WP3 and WP4. The results of both groups feed into WP5, which in turn leads into WP6. Dissemination in WP7 is a continuous activity, which will develop progressively as more results emerge from the other WPs. Management and organisation in WP8 is a continuos and vital activity in the background.
Each partner designated the lead person for workpackages 1 to 4:
The external experts Peter Horsman and Chris Kitching will be consulted on the different workpackages as appropriate.
2. Reports on different descriptive systems
Each of the consortium members gave a presentation on their descriptive systems.
Sweden is possibly the furthest advanced with the ARKIS 2 database: this combines information about persons, information about the fonds and contact information. An example of the administrative history was given in graphical form. IISG have a system that has come from a library-oriented approach, and uses USMARC. NAI (Peter Horsman kindly reported on this project, with which he was familiar) are in the process of developing the descriptive system for the Allied Control Commission archives, and take data from the US along with the microfilm. NAS have a free text retrieval system which was designed to deal with varying standards of description in different finding aids. SCAN will be collecting information at fonds level only for the whole of Scotland.
3. Relations with Other Projects
Tim Harris reported on the European Visual Archive (EVA) project, which involves developing means of delivering digital images of photographs from archives to users by Internet. There are clearly a number of important areas of mutual interest, including descriptive standards, multi-lingual and translation facilities, and legal issues.
Legal issues are the subject of a joint EUAN-EVA meeting, to be held at London Metropolitan Archives on 18 February. George MacKenzie and Bjorn Lindh will attend for EUAN. One of the matters to be examine is whether personal privacy protection legislation will affect information on public databases.
4. Role of European Comission
Gerhard Heine gave a presentation on the work of DG XIII and how the Info2000 initiative, of which EUAN is a part, fits into it. He also gave advice on how the project should be administered, and obligations to report to the Commission. These are contained in guidelines for cost share projects (see 5.5 below).
5. Action Points
Last updated 7 July 1999.