Fourth Meeting, Rome, 4-5 November 1999
1. Finding Aids
Central to the EUAN approach is the use of the ISAD(G) data elements, and agreement on a minimum set for participation in the project. Underlying this is the archival principle of separation between content and context. Following review of the sample entries provided by each partner, the following conclusions were reached.
2. Language Issues
National formats should be used for personal, organisational and place names. (It is assumed that ISAAR conventions are followed in national rules).
Further study of existing standards is required, and contact with MALVINE, European Commission and UN will be made to find if there are standards for place name conventions in different languages that EUAN can adopt.
Descriptive labels for ISAD elements require to be edited:
Descriptive labels for prototype screens require to be available in all partner languages and as equivalent as possible between languages. Initial work will take place using the Swedish system labels and translating them to English.
The technical archival terms agreed by the ICA terminology group, together with the Italian and Dutch translations from English, will be integrated into the database and tested in the next 3 months. This will form one module of the EUAN prototype. Swedish terms will be added in the second quarter of 2000.
3. Information Use and Display
Simplicity of Display and Ease of Use are vital parts of the user and system requirements. Information should be displayable on a single screen wherever possible; where more than one is required, the information should be arranged hierarchically.
Initial examination indicates that the Dublin Core elements may be of value, particularly in indexing web pages. A further more detailed report will be prepared by January 2000. At the same time, the use of other XML related standards including RDF will be investigated.
The potential value of the Encoded Archival Description DTD as a data export format was recognized. Along with a draft DTD on name authorities (based around the ISAAR standard) it will be tested in the next stage in a prototype.
4. Co-operation with Other Projects
Co-operation with EVA, the European Visual Archive, is already well established and will continue. The desirability of further co-operation with the MALVINE project is recognized and will be developed in the next 6 months. Links with the "New Haven group" working on name authority standards will also be continued.
This remains a priority for the project. Planned activities for the next 3 months include presentations to the Croatian archivists' association, an article for the Italian archival association and briefings for the ICA European Board and for the Nordic group of archivists.
6. Next Steps
The technical group will be testing the agreed descriptive elements, using the Swedish server and data from the Historic Manuscripts Commission, in the next 6 months.
GPM, 6 November 1999
Last updated 29 November 1999.